Notion
All-in-one workspace for notes, databases, project management, and collaboration
Notion combines wiki-style documentation with database functionality, creating a flexible workspace where teams can manage projects alongside knowledge bases, meeting notes, and documentation. Users build custom project trackers using Notion's database system, then display the same data in multiple views (Kanban, calendar, table, gallery). The platform's interconnected structure helps teams maintain clear project overviews. Notion AI assists with note-taking, content creation, and task automation. While it has a steeper learning curve than simple tools, Notion's flexibility makes it powerful for teams wanting one central hub for all work.
Best for
- • Teams wanting one central workspace for everything
- • Organisations needing flexible project structures
- • Knowledge management and documentation
- • Creative teams juggling ideas and execution
Pricing
Free plan available; Plus £10/month per user; Business £18/month per user
Free for students and teachers
Pricing last verified Feb 2026 — check vendor site for current rates.
What works well
- + Highly flexible and customisable
- + Combines docs, tasks, and databases
- + Strong collaboration features
- + Generous free plan
Watch out for
- - Steep learning curve
- - Can be overwhelming for simple needs
- - Limited offline functionality
- - Performance can slow with large databases
Key features
- • Flexible database system with multiple views
- • Wiki-style documentation and knowledge bases
- • Project management with Kanban, calendar, table views
- • Notion AI for content generation and task automation
- • Real-time collaboration and commenting
- • Templates for various use cases
- • Integration with 50+ apps
Integrations
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